Paper Submission Policy

All submitted papers must be original and written in English. Submissions must not be simultaneously submitted, published, or under consideration in any other conference, journal, or publication platform. By submitting, authors confirm that their work is their own and complies fully with academic integrity standards.

Abstract-Only Submission (Required for Initial Acceptance)

Authors wishing to participate in the conference—either as oral or poster presenters—must first submit a short abstract for review and consideration. This abstract will be evaluated by the Program Committee to determine acceptance and presentation format.

You can download the official abstract template here

Full Paper / Journal Submission (Optional, Post-Conference)

Authors whose abstracts are accepted are encouraged to submit full manuscripts to our partner journals after the conference. The official call for full papers, including journal guidelines and deadlines, will be announced following the conference.

Review Process and Notification

All submitted abstracts will undergo a peer review process conducted by the Program Committee. Abstracts will be evaluated based on:

• Scientific quality
• Originality
• Clarity
• Relevance to the conference scope

Authors will be notified of the acceptance decision within 10–15 working days after abstract submission, subject to the time required for authors to complete any requested revisions. Accepted abstracts will be assigned as either oral or poster presentations, at the discretion of the Program Committee.

Oral Presentation Rules

Presentation length and timing

• Total time, including Q&A, is 45 minutes for plenary speakers, 30 minutes for keynote speakers, 20 minutes for invited speakers, and 15 minutes for contributed oral presenters.
• Timing will be signaled by the moderator or timer, and presentations that exceed the allotted time will be stopped to keep the session on schedule. Please keep strictly to the time allotted.

File format and slide specifications

• Prepare your slides in Microsoft PowerPoint (.pptx).
• Use a 16:9 widescreen aspect ratio.
• Keep fonts large and legible, with a minimum of 24 pt for body text, and use standard system fonts.
• Minimize complex animations and automatic transitions, as they can cause playback issues.

What the committee provides

• The committee provides a laptop for presentation sharing in each parallel session room.
• The committee provides a laser pointer, and its use will be guided by the operator.
• Presenters who wish to use their own laptop must check its compatibility with the LED monitor, which supports HDMI input only. If your laptop uses USB-C, Mini DisplayPort, DisplayPort, Thunderbolt, VGA, or another port, please bring your own adapter to HDMI. The committee cannot guarantee the availability of adapters on site.

On-site procedure

• Time to set up and check connections is available during lunch and coffee breaks. Please check your connection yourself, and do not hesitate to contact the organizing committee if you need assistance.
• Arrive at the session room at least 15 minutes before your scheduled start to confirm your attendance with the moderator.
• Bring your charger and make sure your battery is fully charged.

Submission and backups

• You are encouraged, but not necessary, to submit your file to https://forms.gle/FW6qfnDSMjv1haXP8 no later than August 3. On-site submission via flash drive is accepted only in emergencies.
• Bring a backup copy of your presentation on a USB flash drive and in the cloud, for example OneDrive or Google Drive.
• If your slides include media, bring the media files separately on the USB as well.

File naming

• Use a clear filename so session staff can identify your file quickly, for example Abstract ID_Name of Presenter.pptx.

Q&A and etiquette

• The moderator manages the Q&A session and reserves the right to limit the number or duration of questions. Please stop promptly when your slot ends to keep the program on schedule.

Recordings

• Recordings of the session become the property of the organizer for documentation and publication purposes, unless the presenter has raised a written objection in advance.

Poster Presentation Rules

1. Presenters are responsible for printing and bringing their own poster. Posters must be mounted on August 4, 2026, or by August 5, 2026 at the latest, before the first session begins.
2. Poster size must be A0 (841 × 1189 mm) with portrait orientation, and printed in high resolution.
3. Each panel has its own poster code, and poster mounting will be guided by the committee.
4. At least one author must be present at the poster board during the entire assigned session to discuss with viewers or judges.
5. Attendance may be checked by the organizer/judges for certificate issuance and best-poster award eligibility.

Online Presentation Rules

Platform and access

• The conference sessions run on Zoom. The link for the Zoom virtual meeting will be sent separately by email, so please watch your inbox and keep the link private.
• Join the meeting at least 30 minutes before your parallel session starts, or at least 15 minutes before your own presentation starts.
• Use a stable internet connection, preferably wired, and have a backup such as a mobile hotspot ready.

Presentation length and timing

• Online presenters follow the same time limits as on-site presenters, including Q&A. Invited speakers 20 minutes, and contributed oral presenters 15 minutes.
• The session chair or timer will signal your remaining time, and presentations that exceed the allotted time will be stopped to keep the session on schedule.

Slides and file format

• Prepare your slides in Microsoft PowerPoint (.pptx) with a 16:9 widescreen aspect ratio.
• Share your own screen when presenting, and send a copy of your slides to the host in advance as a backup.

Audio, video, and background

• Test your microphone, camera, and screen sharing before the session begins.
• Present from a quiet, well-lit room and keep your camera on throughout your presentation.
• Download and use the official conference virtual background, available at https://s.brin.go.id/l/LHEdQQyhWS
• Keep your microphone muted when you are not speaking.

Q&A and etiquette

• Please rename yourself in the meeting with your name and, if relevant, your abstract ID.
• The moderator manages the Q&A session and may limit the number or duration of questions to keep to schedule.

If you lose connection

• If you are disconnected, rejoin using the same link as soon as possible. If the problem persists, contact the organizing committee immediately.